Job Description: E-DISCOVERY SERVICES PROJECT MANAGER

Company: FASKEN
Location: Toronto, Ontario (Downtown)
Job Category: Litigation
Job Type: Full-Time
Salary: Not Specified

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E-DISCOVERY SERVICES PROJECT MANAGER

Fasken is a leading international business law and litigation firm. Our firm’s 700 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London, Johannesburg and Beijing. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals.

We are a high-achieving, professional, entrepreneurial, team-oriented, and friendly place to work. We are committed to diversity and inclusion, and offer a welcoming environment for all people. While we are here to service our clients and are a deadline-driven industry, we look to be innovative, and there are opportunities to participate in initiatives which make a difference in our firm and community.

Achieve excellence doing work that’s challenging and rewarding, with people you’ll like working with, in an environment that’s welcoming, supportive, entrepreneurial and innovative, where you’re a valued contributor, not just an employee. For additional information about the firm or this position, please visit our website at www.fasken.com.

E-DISCOVERY SERVICES PROJECT MANAGER

Job Summary

The E-Discovery Services Project Manager (EDS PM) reports to the Senior Director, Paraprofessional and E- Discovery Services. The EDS PM will be responsible for managing E-Discovery projects on a day-to-day basis in the Ontario region, working closely with the Firm’s lawyers, law clerks and other members of the EDS Group. The EDS PM will be responsible for adhering to the established protocols and procedures for litigation file management, overseeing proper completion of matters in accordance with the firm’s Discovery Protocol, working with and training lawyers and law clerks and other staff members on the use of litigation specific analytic and review technologies, assisting with document database management and preparation of documents for production. The EDS PM will be responsible for performing high level analytical tasks, including: consulting with case teams, clients and vendors in order to solve problems and provide solutions, staying current with leading E-Discovery software for evidence management, document production and presentation, assisting with vendor management and litigation specific technology training.

At Fasken Martineau, success means:

Ability and flexibility to work within a fast-paced environment
A self-starter who requires minimal supervision
Strong project management and organizational skills, with a focus on attention to detail and bringing solutions to the table
The ability to treat sensitive and confidential matters with discretion and diplomacy
Being able to access, input, analyze, synthesize, and interpret the appropriate information from large amounts of data from multiple sources
Having the ability to learn and utilize new computer applications on an expedited basis
Excellent communication skills, both written and oral with the ability to train others
Excellent client services skills and professional demeanour

Primary Responsibilities

Case Management

Serve as a technology-focused project lead on assigned cases and during specific phases of the E-Discovery process.
Work with legal teams to plan discovery projects for both electronically stored information (ESI) and paper, including identification, preservation, collection, processing, review and production of client evidence.
Ensure that all case content and document management, and database administrative functions are performed to meet the needs of the case teams.
Consulting with legal team regarding best practices for document management, electronic discovery and matter workflow
Prepare recommendations, budgets and project plans, collection and preservation plans and overall discovery plans
Communicate with legal team on discovery management issues
Report to the case teams and EDS Team Lead and Senior Director on project status
Co-ordinate collection efforts with vendor or client when needed
Enter and update project details in case tracking metrics and task management databases
Attend litigation practice group, EDS group and case team meetings when required
Work with the Senior Director and Team Lead on staffing cases, projects, project plans and budgets for case support, and long-term firm initiatives.
Participate in the active oversight, development, and tactical evaluation of more junior EDS staff.

Training

Conduct and otherwise participate in the training, coaching, and mentoring of lawyers and paralegals at all levels in the best and most efficient use of the EDS supported software tools and techniques.
Assist Senior Director and EDS Team Lead with design of E-Discovery technology training materials.

Vendor/Software Management

Co-ordinate with consultants, vendors and firm IT staff to ensure proper delivery of services to case teams; staying current on litigation-related technology and processes in the industry.
Describe and report system and software problems to vendor for resolution. Advise and recommend on vendor selection and coordinate vendor contact and relations
Support and encourage use of Managed Services Agreement for delivery of E-Discovery Services
Assess and monitor litigation lawyer and law clerk use of technology.

Data Analysis

Collect, maintain and analyze project metrics for incoming client data
Provide assistance with discovery data analytics, processing and productions as needed

Other

Execute multiple priorities and projects as needed
Contribute to the preparation of EDS departmental publications/presentations/documentation for CLE
Identify and implement quality and change management procedures on an ongoing basis

Required Knowledge and Experience

A Law Clerk, Paralegal or Legal Administration diploma is preferred
5-7 years’ experience in a legal or vendor environment with a minimum of 2 years managing electronic discovery projects
Completion of Relativity Certified User or other Relativity certifications required. Relativity Certified Administrator certification is preferred.
Strong working knowledge of various litigation support and E-Discovery software applications (Relativity, Summation, LAW Pre-Discovery, Nuix, Trial Director)
Strong working knowledge of Microsoft Office Suite, including Word, Outlook and Excel
Solid understanding of the Litigation process, specifically the Document Discovery Phase
Knowledge of the EDRM (Electronic Document Discovery Reference Model)
Knowledge of the Sedona Canada Principles 2^nd Edition
Knowledge of Court Rules and Practices related to electronic document discovery

Supervision

This role reports to the Senior Director, Paraprofessionals and E-Discovery Services.

Diversity and Inclusion

At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check and employment and educational verifications. A reference check will also be conducted.

Your Application

Qualified candidates are asked to submit their application by e-mail to faskenhr@fasken.com. Please indicate the position you are applying for in your cover letter. We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. No telephone calls, please.

NO AGENCIES, PLEASE.

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