Job Description: Senior Retail Lease Administrator (Senior Law Clerk)

Company: Morguard
Location: Mississauga, Ontario (Downtown)
Job Category: Legal Support Position
Job Type: Full-Time
Salary: $$75,000.00 - $90,000.00 - Annual

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Senior Retail Lease Administrator (Senior Law Clerk)

PURPOSE

The Retail Lease Administrator is accountable to the Senior Director, Legal Services for supporting the activities aimed at protection of interests of the company and its clients against risks associated with lease documentation by participating in the process of preparation, negotiation, revision and coordination of various lease and lease-related documentation.

DUTIES AND RESPONSIBILITIES

Preparation and Review of Documentation

Prepares, revises, negotiates, where required, and sees through to execution lease and lease-related agreements working in collaboration with external contacts such as tenant, tenant representatives, tenant legal counsel, etc, soliciting input, where required, from Manager, Lease Administration and internal/external legal counsel to ensure the lease and lease-related documentation reflects the corporate intent and related risks of lease and lease-related documentation are minimized

Documentation Related Services

Reviews and provides feedback for Offers to Lease and Letters of Intent, as required, to ensure consistency of documentation and minimization of risks related to the conflict between the leasing intent and the wording used in lease and lease-related documents. Provides assistance to various internal groups in interpreting lease provisions, bankruptcy & lease-related matters soliciting input, where required, from Manager, Lease Administration, environmental & insurance staff and internal/external legal counsel to ensure that the best advice possible is offered to the business.

Implementation of Documentation Templates and Policies

Contributes to development and actively participates in implementation of: 1) national retail lease administration policies and procedures, as required, to ensure maximum efficiency of the lease administration function, and 2) standard forms of offers to lease and lease and lease-related agreements for newly acquired assets, 3) creates entries into database for tracking tenant specialty clauses, etc., and 4) national on-line precedent binder for use by retail lease administration & internal functions to ensure standardization of the retail lease administration function as well as knowledge transfer and knowledge management within the function to ensure consistency and risk mitigation.

Lease Due Diligence

Contributes to acquisitions due diligence by reviewing lease documents for potential areas of risk and negative economic impact; contributes to due diligence for dispositions by ensuring that purchasers receive all current lease documents and any lease-related documentation completed during conditional purchase period to ensure the owners meet the requirements of the disposition process.

Lease Documentation Reporting

Maintains tenant lease document status report for use by Retail Leasing, Retail Lease Administration, and other internal groups.

Any other job-related duties and/or projects that may be assigned.

Minimum Requirements

Skills, Knowledge, Experience and Education

Graduation from paralegal or law clerk program or equivalent experience
Minimum 5 years of practical experience in retail real estate industry
Solid knowledge of a retail commercial lease
Solid knowledge of retail industry and shopping center environment
Good knowledge of MS Office applications.

Core Competencies

Excellent attention to detail, including excellent proof-reading skills
Excellent critical review skills
Excellent analytical skills and systematic thinking
Excellent communication skills both verbal and written
Strong drafting skills
Ability to work efficiently as a member of a team
Ability to deliver quality results under pressure and within tight deadlines
Good negotiating skills
Strong customer service focus
Ability to work effectively in a professional manner with employees at various levels of the organization.

Please send resume to: smorson@morguard.com

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