Practice Coordinator, Compliance
Practice Coordinator, Compliance
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our 400 lawyers are based in offices in Toronto, Montréal, Ottawa, Calgary, Vancouver and New York.
Take your next step and join Osler Works - Transactional, located in our Ottawa or Toronto office, as a Practice Coordinator, Compliance, and be part of a team dedicated to using cutting-edge technology and streamlined processes to transform the way we deliver entity management services.
Reporting to the Compliance Manager, this position will work with legal and administrative team members of Osler Works – Transactional to support the compliance practice and our legal entity management platform.
Major Responsibilities
- Work closely with and provide support to the Compliance Clerks on client and administrative matters
- Assist with onboarding new clients to the legal entity management platform, including extracting relevant information from the company minute book and inputting on to the platform
- Work closely with stakeholders within OWT to create a streamlined process to verify entity data and coordinate amongst members of OWT
- Verification of client data in the legal entity management platform
- Responsible for general legal entity management platform maintenance for clients, including responding to general questions and providing assistance with updates
- Work with the vendor of the legal entity management software to become a super user
- Responsible for generation of compliance reports
- Responsible for vendor invoices on behalf of Compliance Clerks
- Support client related tasks on an ad hoc basis
- Handles confidential material
- Undertake projects and other responsibilities as assigned
Position Requirements
Education and Experience
The position requires a university degree in a business or technology discipline or a college Law Clerk diploma and a minimum of one year of relevant work experience is desired. Experience in a law firm or other professional services environment is preferred. An equivalent combination of education, training and experience may be acceptable.
Knowledge and Skills
- Passion for innovation, the legal industry and start-up companies
- Energized by a fast-paced setting and able to prioritize multiple competing tasks
- A high technology proficiency and are adaptable to change
- Extremely well organized with superb attention to detail
- Strong verbal and written communication skills
- A team player who also works well independently
- Disciplined execution and follow through; excellent time management skills
- Customer service oriented
- Excellent problem solving skills and problem-solving mindset
- Strong ability to learn existing business practices
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
No agencies or phone calls please.
