Job Description: Legal Administrative Secretary
Company: Ministry of the Attorney General
Location: Hamilton, Ontario
Job Category: Legal Support Position
Job Type: Temporary Full-Time
Salary: $$25.89 - $30.18 -
Hourly
Legal Administrative Secretary
A fast-paced, challenging environment and interesting work are just some of the reasons for joining the Hamilton Crown Attorney's Office as a Legal Administrative Secretary.
What can I expect to do in this role?
In this position, you will:
• Provide a full range of administrative secretarial services
• Utilize a personal computer to transcribe a variety of documents in proper legal style
• Accept service on various documents virtually and in person
• Maintain Ontario and Superior Court files, utilizing a database system
• Type Ontario and Superior Court subpoenas
• Provide front-line customer service by answering the telephone, dealing with inquiries at the counter and via email
• Provide a variety of clerical services, litigation support and preparation of disclosure
Location: Hamilton
How do I qualify?
Mandatory:
• You can type 50 words per minute and are able to achieve 70% in a series of tests for spelling, word usage and sentence recognition
Legal Knowledge:
• You are able to apply relevant statutes, rules, regulations, policies and practices such as Rules of Criminal Procedure, legal office, criminal prosecution programs, and court procedures to prepare for proceedings, prepare/distribute/track disclosures, answer telephone and counter inquiries, and maintain Crown briefs
• You have knowledge of legal terminology to prepare legal documents, explain procedures and compose from verbal instructions
Administrative Skills:
• You demonstrate secretarial and administrative experience, including thorough knowledge of office procedures, customer service skills according to customer service standards and filing systems in relation to Records Information Management process, to provide support to the prosecution program and process invoices/statements/expenses
• You demonstrate the ability to use office and computer equipment with related software such as Windows, Word, Outlook, Excel, Teams, ADOBE Acrobat and related database applications, and to support the presentation of evidence in the courtroom and ZOOM
Communication and Interpersonal Skills:
• You have excellent oral and written communication skills to provide information to police, victims/witnesses, media, court staff and the general public
• Your interpersonal skills enable you to work effectively as a team member or independently with minimal supervision
Analytical, Judgement and Organizational Skills:
• You demonstrate initiative and good judgement by using appropriate legal terminology when preparing for proceedings and typing legal documents
• You are able to prioritize your workload while meeting conflicting deadlines
OPS Commitment to diversity, inclusion, accessibility, and anti-racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy < https://www.ontario.ca/page/ontario-public-service-anti-racism-policy > and the OPS Diversity and Inclusion Blueprint < https://www.ontario.ca/page/ops-inclusion-diversity-blueprint > pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code < http://www.ohrc.on.ca/en/ontario-human-rights-code >. Refer to the application instructions below if you require a disability-related accommodation.
Salary Range: $25.89 - $30.18 Per Hour
Additional information:
- 1 Temporary, duration up to 9 months, 45 Main St E, Hamilton, West Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS
Note:
- In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Development Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
Please apply online, only, at www.ontario.ca/careers, quoting Job ID 182813, by Monday, June 27, 2022. Please follow the instructions to submit your application. Faxes are not being accepted at this time.
If you require a disability-related accommodation in order to participate in the recruitment process, please contact us at www.gojobs.gov.on.ca/ContactUs.aspx to provide your contact information. Recruitment Services staff will contact you within 48 hours. Only those applicants selected for an interview will be contacted.
The Ontario Public Service is an inclusive employer. Accommodation will be provided in accordance with Ontario’s Human Rights Code.