Job Description: Administrative Assistant

Company: Harris, Sheaffer LLP
Location: Toronto, Ontario (Uptown)
Job Category: Real Estate
Job Type: Full-Time
Salary: Not Specified

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Administrative Assistant

Company Description

Harris, Sheaffer LLP is a boutique commercial real estate law firm located in Toronto, ON that specializes in structuring and completing complex real estate and land development transactions. With a focus on providing innovative and cost effective solutions to their clients, the firm is recognized as one of Canada’s top 5 firms in this space by Canadian Lawyer Magazine.

Job Description

Reporting to the Senior Law Clerks, the successful candidate will play a crucial role in providing administrative support to the Condominium Department.

The role involves working in a legal office environment, handling confidential information. The candidate should be comfortable working with office equipment and managing multiple tasks simultaneously.

Job Responsibilities

Assists with documentation for Bulk Condominium sales
Prepares required documentation ensuring all details are accurately recorded and print ready in advance for Senior Condominium Clerks
Assists with preparation of all client correspondence
Assists with preparation of accounts and reporting letters
Organizes and expedites the workflow; initiate and follow-up action as appropriate
Ensures the complete and accurate filing of all legal documents
Assists the Senior Law Clerks with other administrative tasks as required

Qualifications

College diploma or university degree
Office experience in a professional services environment is an asset
Strong organizational skills and attention to detail
Excellent listening and communication skills
Reliable with proven time management
Must be able to work in a fast paced and dynamic environment
Strong computer skills, specifically Microsoft Office including Microsoft Word, Excel, and Outlook
Experience with Conveyancer, PC Law and Teraview is an asset

Harris, Sheaffer LLP is an equal opportunity employer. We thank you for your interest. Only those candidates selected for an interview will be contacted.

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